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How to find performers for your festival

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The short answer

Set a talent budget, then build the lineup in tiers. Lock one or two headliners first, then fill the rest with emerging and local acts sourced through editorial scouts, streaming data, and direct artist platforms. Vet each act on a live set, then book direct or through their agent. Headliners take 12 to 18 months; local talent, a few.

Slat 01 · the gap

Finding performers for a festival used to mean knowing the right people. To reach a touring act you needed a talent buyer who already had the agent on speed dial. To fill the undercard you leaned on whoever your network happened to know, which meant the same regional acts cycling through every local festival. For a new or independent festival with a real budget but no rolodex, the lineup felt locked behind doors you could not see.

The tools built to fix this only solve part of it. A general gig marketplace surfaces party entertainers and cover bands, but rarely the emerging recording artists who build a festival's identity. A ticketing platform sells your event but does not help you scout the bill. And cold-emailing agencies gets you headliner quotes long before you can tell whether an act can actually hold a stage. So the budget gets spent on names, and the discovery, the part that makes a festival feel alive, gets skipped.

Slat 02 · the lineup

The fix is to treat your lineup like a budget you allocate on purpose, source talent from more than one channel, and book the emerging tier directly instead of through a chain of introductions. A common festival rule is the 60/40 split: roughly 60 percent of the talent budget to headliners and 40 percent across emerging and local acts, with emerging fees often landing in the 500 to 3,000 dollar range per act, per Ticket Fairy's 2026 talent budgeting guide. That 40 percent is where direct sourcing wins, because that is where the agent rolodex stops helping you and a searchable pool of bookable artists starts.

It also matters because the emerging tier is what gives a festival its identity. Ones To Watch, an editorial curator that scouts emerging-artist lineups, makes the point that headliners get people through the gate, but it is often the lesser-known acts earlier in the day that create the atmosphere people remember. A lineup where a casual attendee recognizes a few names and still discovers new favorites is the one that builds a reputation, and a few up-and-coming bookings can pay off again if those acts break later. You cannot get that mix from one channel, which is why sourcing the undercard directly, instead of accepting whatever your agent happens to represent, is the part that compounds.

That direct tier is exactly what iKonX is building. The Events side of the network will let a festival organizer search bookable indie artists with transparent pricing and reach them directly, with no agent introduction required. On iKonX the artist sets their own price and earns 100 percent of it, iKonX takes 0 percent platform commission, and the buyer pays a flat 10 percent on top. So the number the act lists is the number they earn, and your talent budget goes to the bill, not to a broker in the middle. Because every side of the network shares one login, the artist a fan discovered, the studio that recorded them, and the act you book for your stage are no longer separate searches across separate apps.

Slots open · the bill is filling

100%
of the fee goes to the act · iKonX takes 0% platform commission
Available
0
gatekeepers between you and the act you want to book
Available
10%
flat fee the buyer pays on top · no broker cut, no surprises
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See iKonX on iPad

The whole network lives in one app.

iKonX puts every side of the music business in your pocket. Artists set their own price and keep 100% of it · iKonX takes 0% platform commission. Browse, message, and book straight from the app.

iKonX running on an iPad Pro · the events side of the network where artists earn 100% of the price they set

How to find and book festival performers, step by step

  1. 01Date locked
    Set the night and the room. Everything on the bill hangs off this one fixed point.
  2. 02Stages set
    Decide the stages and the zones. Map where each act plays before you book a single name.
  3. 03Acts confirmed
    Browse verified artists, agree the fee directly, and lock each slot. The act keeps 100% of the price they set.
  4. 04Run of show
    Order the bill headliner to opener, set the set-times, and share the night with the whole lineup.
  5. 05Doors
    Confirm and pay through iKonX, then open the doors on a lineup you built act by act.
  1. Set your talent budget and the 60/40 split. Cap talent at roughly 40 to 45 percent of total festival cost, then split that pool about 60 percent to headliners and 40 percent across emerging and local acts. Knowing the number first stops you from blowing the whole budget on one name and having nothing left for the undercard.
  2. Lock the timeline before you reach out. Start sourcing headliners 12 to 18 months out, mid-level acts 6 to 12 months out, and local emerging talent a few months out, per Ticket Fairy's 2025 budgeting guide. The bigger the name, the earlier the calendar conversation has to happen.
  3. Source from more than one channel. Combine editorial scouting (curators like Ones To Watch), streaming and social data, and a direct artist marketplace. Relying on one source gives you one taste; combining them is how a casual attendee recognizes a few names and still discovers new favorites.
  4. Vet before you book. Watch a recent live set, not just a studio track. A great recording does not always translate to a stage that can hold a crowd. For emerging acts, a live clip and a few honest references tell you more than a press kit.
  5. Book direct where you can, through the agent where you must. Headliners usually route through an agency and a formal offer sheet. The emerging and local tier you can book directly, which is faster and cheaper. On iKonX (Events launching soon) you will reach those acts directly with their price already listed.
  6. Confirm the rider and the run of show. Every booked act comes with a rider: a technical rider for stage and production needs and a hospitality rider for food, comfort, and logistics. Collect both, then build the set times into a run of show so the whole bill flows act by act.
The stage map
Main stage
Your headliner act · the top of the bill
Second stage
Support acts · the build-up sets
Opener slot
Local openers · the night's first names

Where to find festival performers: the honest comparison

Where you source the actWho handles the bookingWhat it costs you
iKonX (Events launching soon)Direct, searchable artist pool with listed prices0% platform commission · the artist keeps 100% of their listed price, buyer pays a flat 10% on top
Booking agent or agencyAgent brokers the act and the offer sheetRoughly 10% to 20% agent commission on the artist's gross fee
General gig marketplace (e.g. GigSalad)Built-in, deposit plus balanceA 2.5% service fee for paid members and 5% for free members, charged to the performer
Cold-emailing acts directlyNone · you negotiate and chase0% fee but no escrow, no vetting, and no payment protection

Booking-agent ranges (10% to 20%) are directional 2025 industry figures and vary by act and deal (Matador Talent · Stagent, 2025). GigSalad's 2.5%/5% performer service fee is from its Help Center (updated 2025). The only fixed claim is the iKonX model: artists keep 100% of the price they set, iKonX takes 0% platform commission, and the buyer pays a flat 10% on top.

Festival lineup and performer FAQ

How do I find performers for a festival?

Set a talent budget, then source in tiers. Lock one or two headliners first, usually through an agent, then fill the rest with emerging and local acts sourced through editorial curators, streaming and social data, and direct artist marketplaces. Vet each act on a recent live set before you book. iKonX is building an Events side where festival organizers will search bookable artists with listed prices and reach them directly.

How far in advance should I book talent for a festival?

Most major festivals begin their talent cycle 12 to 18 months in advance for headliners, 6 to 12 months for mid-level acts, and a few months out for local emerging talent, per Ticket Fairy's 2025 budgeting guide. The bigger the draw, the earlier you have to start the calendar conversation.

How much does it cost to book a festival performer?

It varies widely by tier. Headliners can run into five and six figures, while emerging and local acts commonly land in the 500 to 3,000 dollar range each, per Ticket Fairy's 2026 talent budgeting guide. A common rule is to keep total talent at about 40 percent of festival cost and split it 60/40 between headliners and the emerging tier.

How do I book performers without a booking agent?

For the emerging and local tier, you can book direct. Use a platform built for it, where artists list themselves with transparent pricing, instead of cold-emailing agencies. iKonX is building exactly this for its Events side: a searchable pool of bookable indie artists you reach directly, with the artist keeping 100 percent of the price they set and iKonX taking 0 percent platform commission.

What does iKonX charge a festival to book a performer?

On iKonX the artist earns 100 percent of the price they set and iKonX takes 0 percent platform commission. The buyer pays a flat 10 percent on top of the artist's listed price. Only a low, sub-5 percent withdrawal fee, below the industry standard, applies on the artist's side when they transfer their earnings out, which is disclosed in the FAQ and Terms and is never a platform commission. Events is a roadmap side of iKonX and is launching soon.

How do I find affordable local artists for a small festival?

Start with the emerging and local tier, where fees are far lower than headliners and often run a few hundred to a few thousand dollars per act. Source through local scenes, streaming and social signals, and direct artist marketplaces, then book direct to skip agent commissions. When iKonX Events opens, you will be able to filter a searchable artist pool by price and reach acts directly.

Build the night, act by act.

Build the lineup act by act, source the talent directly, and reach the artists who are already here. Download iKonX and start where the gatekeepers used to stand.

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The Festival Lineup Planner

A run-of-show grid, a stage-and-set-time worksheet, and a multi-act budget template for building a festival or showcase lineup end to end.

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